KEY DUTIES AND RESPONSIBILITIES 

1. Provision of Administrative Support to GRC Department:

• Opens new accounts, completes/ updates bank forms and signatories spreadsheet;
• Assists with the completion of corporate forms;
• Researches and prepares Position Papers, Resolution, etc.;
• Provides efficient and accurate secretarial/administrative support to GRC;
• Drafts Board and Annual General Shareholders’ Meeting Minutes, follows-up on Board action items and composes various resolutions;
• Maintains Executives and Directors personal data and documents;
• Maintains physical and digital filing systems and various administration logs;
• Prepares written communication;
• Ensures payment of Annual Business and Managing Director licenses and Chamber of Commerce fees, including the coordination of updates;
• Coordinates the notarization/legalization of documents;
• Assists with developing and updating of various processes and procedures;
• Provides and manages travel and lodging for GRC members;
• Makes arrangements for all Board meetings;
• Plans weekly meetings with the Company Secretary;
• Assists as directed by the Corporate Secretary and Chief GRC Officer, in other activities within the GRC department.

2. Other:

• Acts as a backup to assist with business travel and lodging;
• Runs out of office errands related to the tasks outlined above;
• Maintains office supply inventory for the department.

KNOWLEDGE & EXPERIENCE

• At least an Associate Degree or equivalent in Business Administration or related field
• At least 2-3 years working experience as an Administrative Assistant or related field
• Excellent organizational skills
• Proficient in Microsoft Office
• Ability to interact with staff at all levels.
• Highly driven and motivated with a high-level of Integrity and competence.
• Ability to work in a fast-paced & high pressure environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. 
• Expert level written and verbal communication skills and attention to detail are equally important.
• Ability to work independently and proactively and meet deadlines.

Interested person should forward their cover letter and CV, including copies of diplomas & certificates, references and recommendation letters (all in English) to:

NAGICO Insurances
Human Resources Department
e-mail: careers-sxm@nagico.com

Applications close on: Tuesday, June 13^th, 2024